Bylaws of the FedEx Ski and Snowboard Club/Team:
I. Duties of officers:
A. President: Oversee all operations of the club. Be the prime representative to the organizations we belong to(ie. IASF, NAASF). Appoint team captains as needed.Appoint representatives as needed. Create committees as needed. In the event of a tie vote, except in elections, the President will have the option of casting a tie breaking vote.
B. Vice President: Assume duties of the President when the President is absent or as needed. Assume duties as assigned by the President.
C. Secretary/ Treasurer : Is Chief Financial Officer of the club. Responsible for maintaining all financial and other records pertinent to club functioning and
maintaining all financial and other records pertinent to club functioning and operations. Will be responsible for dealing with all financial obligations of the club. Responsible for all reports and all legal and other needed filings for the club. Maintaining all club accounts. Be responsible for processing all incoming revenue. D. “A”, “B”, and Snowboard team captains will be appoint by the President in consultation with the Executive committee.
E. NAASF and IASF Captains: The NAASF team captain can be one person for the whole season or can be a different person for each ski week.
The person appointed as the NAASF or IASF team captain must be in attendance at the ski week they are acting as team captain. The captain will oversee the ski week. The captain will assume the role of communications point person, A communications tree for the free flow of information will be established by the NAASF or IASF captain to keep club members informed of relevant news and information as the ski week progresses. It will also be a tool for all members to communicate among one another, to ask questions or to pass along information. The Captain will organize the team dinner. The Captain will handle issues or situations as they arise, in consultation with the officers that are in attendance at the ski week. In the rare event that no officers and any members of the board of directors are not in attendance or are unavailable. The NAASF or IASF captain is deemed to be in charge of club/team operations and is authorized to act in the best interests of the club. The NAASF captain will assist with the racing side of the week upon the request of a team captain or the President.
II. Requirements for Holding Office:
A. All officers and members of the board of directors must be a member in good standing at the time you assume office and through out your term(s).
B. President : You must have two years of experience as a member of the Board of Directors.
C. Vice President: You must have one year of experience as a member of the Board of Directors.
D. “A”, “B” and Snowboard Captains: You must have raced at least once in the specific discipline.
E. The Board of Directors may wave these requirements in extraordinary circumstances. The Board will be the determiner of extraordinary circumstances. III. Nomination and Election of Officers:
A. The Board of Directors shall prepare a slate of proposed eligible candidates (minimum of one) for each Club Office for presentation at the Club Dinner in the month of February
B. Additional nominations from the membership (of eligible candidates )may be made after the Executive Committee nomination meeting, but prior to 2 weeks before the final ski week. With the consent of the proposed candidate(s), the candidate(s) names will be sent to the Secretary/Treasurer. If no nominations are received from the membership, the Executive Committee nominee will hold that office and a membership vote will not be necessary.
C. Nominations shall proceed in the following order: President, Vice President, Secretary/Treasurer.
D. No member shall be a candidate for more than one office.
E. The election of officers shall be held online to encourage participation. The online election will occur during the two-week period prior to the final NAASF meet
online election will occur during the two-week period prior to the final NAASF meet or the last 2 weeks of March if the planned final NAASF meet is canceled.
F. The candidate receiving the greatest number of votes shall be elected to that office. In case of a tie, the Board of Directors will choose between the two candidates.
IV. Terms of office:
The term of office for all offices shall be three years.
V. Application for Membership:
A. A candidate for membership must be a current employee or a retiree of FedEx or a retiree of any other entity that has merged or absorbed into what is now known as FedEx or FedEx owned subsidiaries.
B. Upon initial application, applicant will complete application and sign liability form. Annual membership dues are required. Annual dues payment is required for active membership status.
C. Active membership entitles you to:
i. To attend and be heard at Club meetings.ii. To participate in all organized
i. To attend and be heard at Club meetings.ii. To participate in all organized and scheduled Club activities.
iii. To be kept on a mailing list for all notices and publications.
iv . To vote on all Club matters excluding Executive Committee and
Officer/Board matters. v . To have the right to present grievances or
suggestions to the Executive Committee.
vi. To bring family members or guests to each ski week(guests will also be
required to sign liability forms)
D. Members of the Club shall have the following obligations in order to remain
members in good standing:
i. To pay annual dues and fees promptly within the periods designated by the
Board of Directors
ii. To comply with the FedEx Ski and Snowboard Club Constitution and By-
Laws and any amendments thereto.
iii. To volunteer occasionally toward the operation of the Club, including but
not limited to serving on committees that are created by the Board of Directors
or President.
iv. To register for all events attending and including all family members and guests in a timely manner.
v. To pay all fees associated with each ski weekend events attended
vi. Each member will be expected to represent the club in a positive and professional manner.
vii. Members and guests are directly responsible and liable and will carry sufficient medical and liability insurance for themselves and family members while attending Club events.
VI. Disciplinary Action and Expulsion
A. All charges and complaints shall be brought before the Officers/Board of Directors.
B. An elected officer will be charged with issuing warnings of wrongdoing.
C. After second warning, a vote for expulsion will ensue. If violation is severe enough, a vote for immediate expulsion can occur without warning.
D. A majority vote of the Officers/Board of Directors is required for a
D. A majority vote of the Officers/Board of Directors is required for a recommendation for expulsion or suspension.
E. Any officer may be removed from office for misconduct by a unanimous vote of the board of
directors. The officer accused of misconduct may not participate in the vote to determine if removal from office is warranted.
F. If an officer is removed from office , the board of directors will appoint a replacement to finish the term of the removed officer. If two years or more is left in the term. The board will have the option to call a special election.
left in the term. The board will have the option to call a special election.
G. A finding of misconduct must originate with a member of the board of directors and approved by two/thirds of the members. If the finding is confirmed, then a meeting of the board of directors is called for discussion of the matter and determine a course of action.
VII. Donations and Sponsorship
A. The Club may accept donations from individuals or organizations. Sponsorships will be by approval of the Board of Directors.
VIII. Dues and Fees.
A. There will be annual dues for members.
B. There will be fees assessed for certain club/team functions as determined by the Board.
C. The Board will set the amount of the dues and fees annually.
D. NAASF dues will be paid prior to the NAASF summer meeting.
IX. Miscellaneous Items
At the discretion of the Executive committee certain club events/items may be comped to sponsors, donors or members.
Ratification of and Amendments to By-Laws: will be by vote of the membership who are in good standing.
In the event a members attends a meeting for the benefit of the club and must travel to attend that meeting. The Board of Directors may make a grant to that member to help subsidize the cost of attending that meeting, depending on the availability of funds.
In the event of a resignation from the Board of Directors , the board may appoint an alternate member to fill the remaining term the person who has resigned. In the event that a situation a raises that is not covered in the Constitution or Bylaws, the President, in consultation with the Board of Directors, if available, is empowered to make a decision on the appropriate action to pursue concerning the situation.
The FedEx logo and name are trademarks of FedEx Corporation and we use them with permission of FedEx Corp. Therefore any use of the name or logo on communications , apparel, or anything else must be approved by the executive committee prior to use.